5 Tips for Indian Wedding Reception Layouts

Posted by DJ Riz Entertainment on May 13, 2019 8:30:00 AM
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Over the past 25 years, we have worked with thousands of amazing couples across the world. Recently we have seen many couples spend a lot of time, money and energy trying to figure out what to do. Todays amazing decor companies strive to help couples ranging from ones that know exactly what they want to others that need a lot guidance. Check out some of those companies in our blog here. Across the world we have seen Indian wedding receptions online and in person that might've really benefited from this blog. Although we can't help them, we would like to help you in your planning process. 

When making this blog we kept our couples in mind. Half of the Indian weddings we DJ are with both the bride and groom being of South Asian descent (Hindu, Christian or Muslim). The other half of the weddings we do are mixed or fusion weddings where one person is from South Asian descent and the other is not (White, Black, Hispanic or Asian). 

The reception is one of the most fun parts of the entire weekend. Couples look forward to this event the most. They finally get to let loose and party with friends and family. The room layout needs to flow and help support your vision.  

5 Tips for Indian Wedding Reception Layouts Notes:

  • We have seen how couples, their families and guests react throughout the event
  • Decorators know how to make the room look beautiful when empty but what about when people are there
  • This should help you figure out what you want and need. 
  • We have also included 5 different layouts
  • The sweetheart table is usually across from the stage near the dance floor

5 Tips for Indian Wedding Reception Layouts are ranked in order of questions we normally get.

1) Buffet stations outside 

If you are having a plated dinner, this doesn't effect you. Most Indian wedding receptions have buffets. No matter what your planner, hotel staff or caterer say, keep the buffet outside. The room looks much better without the clutter of those buffet tables inside. Can you imagine an important speech being given while everyone is staring at the side of the room because of the noise being made from the buffet stations being setup. Take a look at the diagram below on how most reception are being setup. The square in the middle is the dance floor. If you want to read more about dance floors, check out our blog

Indian Wedding Reception Layouts

2) Bars stay inside

Some Indian receptions opt to put the bar outside and almost always regret it later. If its outside, people will spend more time drinking and less time being social or dancing. By keeping the bar inside, people will want to mingle with others. They are also more likely to dance since they can hear the music better and are closer to the dance floor. Check out this layout that actually brings them even closer to the dance floor. If you need a planner for your wedding, check out our blog

Indian Wedding Reception Layouts

3) Cake, Cake, Cake 🎶 

Think about what you are doing with the cake. Will it have its own backdrop or riser? Is it a real cake or faux? Does it need to be cut and served? Many couples are choosing to have a nice designed faux cake with one real layer they can cut. Later on the venue staff cuts sheet cake in the back and serves that. Instead of putting the cake in a separate part of the room you can put it on one side of the main stage. This way you aren't paying to have a separate area decorated, you are utilizing the stage better and its less of a walk in your formal clothes. Check out this layout where the DJ is moved, directly across from the main stage. No matter where you put the DJ, make sure its on a riser so they can see the room clearly and can address any issues that arise. Between the MC and DJ, the non-verbal communication is critical for a successful reception. Fill out the form on this page and we will send you the direct contacts for decorators. 

Indian Wedding Reception Layouts

4) Wheres the DJ? 👋 Right here!

We've been researching weddings in India, Dubai, London, and Canada. They have figured out something that the rest of the world is recently realizing. Reception = Party. Not just any party, but the best party of your life. You have everyone you care about in one room. All of the traditional parts of the wedding weekend is done. If this sounds like you, you need a contemporary layout. We have seen many couples spend a lot of time, money and energy on making the reception stage perfect, only to never actually go on it during the entire reception. If you are going to be on the stage for most of the program and plan on taking pictures with everyone during dinner, keep the stage the way it is. If you are like most couples and won't be on the stage very much or at all, then its time to go with a better option. Have the decorator setup the stage to go with the theme you want and include the decor/furniture you want to put in front of the DJ to bring it all together. If you need a DJ for your wedding that knows great music and will take care of you, contact us here.  

Indian Wedding Reception Layouts

5) Head tables  

Head tables are filled with your closest family members and friends. Usually they are the first set of tables closest to the stage. You want them to have the perfect view and they should. Some layouts are made with these tables hugging the dance floor. This may look good in an empty room but is horrible for your loved ones (especially the older ones). The first row of tables should be moved 10-15 feet away from the stage. This will keep them away from the main sound in the ballroom. The main sound is placed near the dance floor so when the dancing starts, you have the right amount of sound. It may also be better to put your friends or younger family members closer to the main stage and put the older family members in the second or third table in that row. The will still have clear sight to everything in the program and keep them away from loud music. Check out the fifth and final layout we wanted to share with you. Its similar to the previous layout but has the bar moved closer to the dance floor. This is ideal for couples that want to party. If you are looking for other tips on working with your decorator, check out our blog.

Indian Wedding Reception Layouts 

If you liked the 5 Tips for an Indian Wedding Layout blog, check out our blogs focused on Venues,  Vendors, and Music

Indian Wedding Reception Layouts

Photo credit: William Bichara 

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